Privacy policy

Amended 28 March 2014

Introduction

The Australian Salaried Medical Officers’ Federation (NSW Branch) (Union) represents the industrial interests of medical professionals in NSW. This includes Staff Specialists, Clinical Academics, Career Medical Officers, Registrars, Residents, and Interns, primarily working in the NSW Health Service. The Union collects personal information to provide industrial advice, support, representation, and negotiations for members.

The Union complies with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This policy outlines how personal information is collected, used, and protected.

How This Policy Applies

This policy applies to personal information collected by the Union through:

  • Websites
  • Social media
  • Telephone
  • Email
  • Fax
  • In person
  • Writing

It also applies to information collected from third parties such as the Australian Council of Trade Unions (ACTU).

Information Collected on Union Websites

Union websites collect the following types of information:

  • Anonymous information (e.g., server address, domain name, date and time of visit, pages accessed).
  • Cookies for tracking user preferences and activities.

You can disable cookies in your browser settings, but this may limit your website experience.

Types of Information Collected

The Union may collect personal information such as:

  • Name
  • Contact details
  • Social media details
  • Gender
  • Employment and education details
  • Inquiry or complaint details

Sensitive information, as defined by the Privacy Act, may include:

  • Political opinions or party membership
  • Union membership
  • Racial or ethnic origin
  • Sexual orientation
  • Health information

The Union only collects sensitive information with your consent or as permitted by law.

Purpose of Information Collection

Personal information is collected to:

  • Assist with industrial relations queries
  • Inform about campaigns, rights at work, and legislative changes
  • Refer to legal or professional services
  • Improve services and manage relationships
  • Conduct surveys, research, and elections

Direct Marketing

The Union may use your information for direct marketing, such as informing you about events, products, or services. You can opt out at any time by:

  • Unsubscribing from emails
  • Replying "STOP" to text messages
  • Contacting the Privacy Officer

Disclosure of Personal Information

The Union may disclose information to:

  • ACTU
  • Other trade unions or labor councils
  • Political parties
  • Government bodies or regulators
  • Outsourced service providers

Disclosures outside Australia will only occur with your consent.

Data Storage and Security

  • Electronic Information: Stored on password-protected servers in Australia.
  • Physical Information: Secured in controlled premises.
  • Personal information no longer required will be securely destroyed or de-identified.

Access and Correction of Personal Information

You can request access to or correction of your personal information by contacting the Privacy Officer at:

  • Mail: ASMOF NSW Branch, Locked Mail Bag No 13, GLEBE NSW 2037
  • Email: asmof@asmof.org.au
  • Phone: 02 9212 6900

Complaints About Privacy Breaches

To report a breach of the APPs, contact the Privacy Officer via mail, email, or fax with details and supporting documentation. Complaints will be:

  • Treated seriously
  • Dealt with confidentially and promptly
  • Investigated by the Privacy Officer

The Union will respond to complaints within 30 days.

Policy Updates

This policy may be updated periodically. Check the Union’s website for the latest version.

For any inquiries, please contact the Union at asmof@asmof.org.au or call 02 9212 6900.

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